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FAQ - Form W-8eci

What is the purpose of Form W-8eci?
How should I fill out Form W-8eci? What is the purpose of Form W-8eci? The purpose of Forms W-8eci and W-8(D) is to show to the Department of the Treasury information to assist in its determination as described in the Instructions for Forms W-8 and W-8(D). An individual must furnish information to the Department of the Treasury or the designated financial institution in a manner that is satisfactory to the designated financial institution for purposes of Forms W-8 and W-8(D), if, at the time of filing the return, the amount of Federal Income Tax includes, and the amount of Adjusted Gross Income does not include, payments on an installment agreement. The information furnished should disclose the nature and the amount of such payments. The information furnished should be sufficient to permit the Department of the Treasury to determine whether any tax, penalties and interest has been paid. The Department of the Treasury has no liability for the correctness of any such information furnished. The designated financial institutions accept payments received from individuals and organizations by wire or electronic mail unless it is impracticable to do so. Any request for information should be made for the specific purpose of obtaining information to support a request for an income tax refund or an itemized deduction. Information about the form a return was filed on and the nature of the taxpayer's income, deductions, credits or exemption is not relevant in assessing the validity of any such claim. Any person having knowledge reasonably relating to the correctness of any information furnished should notify the Department of the Treasury's designated financial institution as soon as reasonably practicable of any such errors or omissions and furnish such information as soon as practicable. The designated financial institution should promptly notify the individual whose income tax return was erroneous, and the individual's designated financial institution should notify the Department of the Treasury of all refunds received. The Department of the Treasury's Form 5471 also indicates what type of person is being required to provide information to the Department of the Treasury. The Form 5471 indicates, among other things, that individuals are not required to furnish income tax returns when the person furnishing the information is not a financial institution. Similarly, Form 5472 indicates that a person not located within the United States is not required to furnish information to the department when the person furnishing the return is not a financial institution or its agents, but is acting as a trustee or adviser to an individual described in section 5472.
Who should complete Form W-8eci?
Form W-8eci is intended for those employees whose principal occupations are listed in Schedule C (Form 1040) and with an annual salary of 120,000 or more in the pay period. Can Form W-8eci be filed online? No online filing is available at this time. You may file Form W-8eci by mailing a completed Form W-8eci to IRS, P.O. Box 919090, Dallas, TX 75. If my employer provides a W-8c or Form 1099, will I receive my Form W-8eci electronically? Form W-8eci electronically will be mailed to the address on file for you. If you are filing Form W-8eci online, you will receive an e-mail with a unique electronic code, which you must enter into your web browser in order to complete the Form W-8eci. A return e-mail will be sent to the address listed on your Form W-8eci, if you select to opt out of an e-mail alert. However, you must enter your unique electronic code into your web browser to make a selection for the Form W-8eci for which you have selected to opt out of an e-mail alert. Your e-mail will also include the unique code needed to enter the Forms W-8eci when filing by mail. What is the time period for filing Form W-8eci with my employer? Generally, Form W-8eci is only due when you file. If you file by phone, you will be subject to IRS Telephone Confirmation. If you file by mail, you will receive your Form W-8eci by USPS first-class mail. If you are filing Form W-8eci using an electronic signature and are not submitting a paper copy, you may be entitled to a refund of the penalties you paid to the IRS, under the Electronic Filing Refunds section of Pub. 55. How do I know what information to provide and on what page for each line of Form W-8eci? When you are completing Form W-8eci, answer all questions and provide all information on this page. For the additional questions, simply answer the last two of the questions on that page.
When do I need to complete Form W-8eci?
You are required to complete Form W-8eci (Excess Profit Sharing) no later than 60 days after the close of your tax year. You will need to provide details to us about the transactions for which you claimed an income tax reduction or an offsetting tax deduction. Furthermore, you must report the transactions on Form 1040-PR. There are two different types of excess profit sharing reports filed for the 2013 tax year: An extra profit share report includes all the information contained in a separate Form 1040-PR (Form 1040) that you filed and your gross income and tax-exempt income from sources other than the federal government, state, or local governments for that tax year. A limited profit share report includes only amounts you took into account in calculating the federal tax credit. You should file Form W-8eci (Excess Profit Sharing) within 30 days after the close of your tax year. If you claim an income tax reduction or offsetting tax deduction, we want to know about it. Please include information for all the taxpayers who used the same type of plan and for the transactions for which you claimed an income tax reduction or offsetting tax deduction. If we don't receive all the information required to be included in the report timely, we will not issue a correction. What type of plan are you claiming an income tax reduction or offsetting tax deduction for? Form W-8eci is available for income shares of 401(k) plans, 403(b) plans, governmental 457(b) plans, 457(b) plans established under tax treaties with countries other than the countries that grant retirement income to U.S. citizens, and SEP IRAs. Is the information I provide required to be completed on this form? Yes. The information you provide on Form W-8eci must be correct as of the date of your return. You must complete all schedules in the report as completely as possible in order to be valid. Do I need to attach any supporting documentation? You must attach statements from the employers, employees, or plan sponsors (the parties who own the plans) for each tax year you claimed an income tax reduction or an offsetting tax deduction. In addition, if you claim an income tax reduction or an offsetting tax deduction, you must sign and attach “certificate, signed under penalty of perjury,” to each page of your return.
Can I create my own Form W-8eci?
The W-8eci Form is a standard form that is used by the IRS for reporting and payment of federal income tax to third-party taxpayers. In order to be eligible to use the Form, you must: Reside here in California Be a nonresident alien person (for tax purposes, you are a resident alien if: It's your physical presence in the U.S. for 183 days or more during the 1-year period ending on the last day of the 3rd month before the first day of the 4th month preceding the calendar year; You are an American citizen, permanent resident alien, or a green card holder (and you are not eligible for an extension to file your return if you are entitled to an extension of time to file); You filed a Form 1040-MISC with IRS electronically during the 1-year period ending on the last day of the 3rd month before the first day of the 4th month preceding the calendar year in which you filed. However, if you filed Form 1040-MISC by paper or as a hard copy, you will need to make a paper entry showing the date of your filing, and you should file Form 1040-MISC in April You are over age 18 You are a nonresident alien spouse or eligible dependent You made a personal income tax return for the tax year that included dates prior to January 1, 1997,, and you filed it electronically on or before April 15, 2000; You filed your tax return by paper or as a hard copy You were issued a Form W-8ECI that includes a “California address” in order to be qualified as domiciled in California when filing a Form 1040-MISC; You were issued a Form W-8ECI during the 1-year period beginning on October 1, 1999, and ending on the last day of the last month of the 1st year following the calendar year in which you paid your income tax; and You were issued a Form W-8ECI on or before April 15, 2000, when filing a Form 1040-MISC. Therefore, filing your tax return electronically during the 1-year period ending on the last day of the 3rd month before the first day of the 4th month preceding the calendar year, or filing a Form 1040-MISC in April of the calendar year in which you owe the tax, is sufficient to meet the residency requirement.
What should I do with Form W-8eci when it’s complete?
The completed tax return should be filed as required; you should wait until at least 60 days have passed since the return was completed. You should then submit Form W-8eci to the IRS; it will be issued automatically on receipt by the IRS. See the instructions for specific instructions for Form W-8eci filed online. See the instructions for Form W-8eci filed by mail. What forms of electronic filing are allowed? Federal tax return electronically filed with the IRS, through the online electronic filing service, file, is not allowed. When must I mail in my Form W-8eci? When should I electronically file my Federal return? Online Federal tax return filing in 2017 and later is available every day of the year. You can file your Federal tax return without the need for paper. But for tax years prior to 2017, paper forms are still available. The electronic Federal return filing service file is available in partnership with TurboT ax, the nation's most trusted tax preparation software. To ensure that your return is uploaded to TurboT ax that your return is complete, we may require some additional information. Be prepared to provide some additional information. Learn more in the Frequently Asked Questions about filing electronically.
How do I get my Form W-8eci?
To receive the Form W-8eci, you must register your employer and file Form W-9 online. The Form W-8eci will be available shortly after you log in to your Gov account. How do I report the Form W-8eci for my employer? To report the Form W-8eci for your employer, click “Employer Filing Information and Notification” on the W-8eci registration form. How do I report these forms to IRS? The information you submit to IRS using the Form W-8eci will be provided to the IRS. Form W-8eci and Form W-9 are not required to be attached to income tax returns, but they are required for a variety of tax purposes, and you should make sure your tax filing software and software updates are updated to receive the appropriate information. In addition, IRS expects employers to give the IRS copies of their W-8eci by April 1 for the following tax years. Income tax returns for the years 2003 through 2009 Employers requesting the use of Form W-8eci for their own income tax returns For more information on the W-8eci, please view Information Paper 14-2, Nonemployee Compensation, online or visit file.IRS.
What documents do I need to attach to my Form W-8eci?
You will need the following documents to complete Form W-8eci: Your 1099-MISC form, if you're under age 65 on May 18, 2017 A check or money order from your employer with your Social Security number on the envelope or on the inside of the check Social Security number on the envelope or on the inside of the check If you are submitting Form W-8eci using a mailing address that isn't listed on your Form 1040, a letter from your employer indicating a valid return address (not a PO box) is required on the envelope. If you aren't using a mailing address, a written statement will suffice. A written statement of your gross earnings from self-employment or business, including tips, if you are under age 65 on May 18, 2017 (Optional) Your paycheck stubs for the last 52 weeks of the calendar fiscal year, including income taxes withheld If you were under age 65 on May 18, 2017, you should submit all documents in the order listed. If you're over 65, submit the documents in the order that's most likely to help you comply with the IRS's information requirements. For example, if you must report your income tax withheld, you must submit your payroll stubs along with tax forms W-4 and W-2. Please contact us at if you have any questions about the W-8eci form. How does Form 1099-MISC help employers meet their information reporting obligations? The Form 1099-Misc form can be helpful for many purposes because it can be filed on IRS Form 1040, Form 1040A, and Form 1040EZ. Employers using the W-8eci form to report self-employment wages are reporting income in accordance with the rules and instructions contained in IRS Publication 15 (Orders), Internal Revenue Bulletin 2014-36. The 1099-MISC form is also especially useful for reporting noncash items that must be reported on the W-2, including noncash fringe benefits, such as employer provided health insurance, education benefits, and training benefits (the amounts for which are included in your income on the W-2 would need to be shown on 1099-MISC as if you had included them). These items are not included in income on the W-2 if your employer reported them on the W-8eci form.
What are the different types of Form W-8eci?
There are a variety of different forms of W-8eci depending on what you need. If you need Forms W-8 in multiple languages, you can obtain an individual set of W-8eci for each language, and you can order them all online at You also can obtain an individual set of W-8eci for each country you work in online at What are the forms that are used for W-8 certification? Form W-8 can be used for employment, self-employment, farm labor, or any business activity. The following are the different ways you can use W-8 form. Employment: You use this form if your employer requires you to file the forms. Self-Employment: You use this form if you are self-employed. Farming (Vacation, Poultry, or Egg Production): You use this form if your employer requires you to file the forms. Agriculture: You use this form if you are certified or licensed as a farmer. Business Activity: You use this form if an employee or independent contractor you have hired needs to file a Form W-8. For example: you are a teacher, a lawyer, or a physician who works for an organization that employs other employees. Am I required to use the same form for all jobs I work for? How do I know which form to use? You don't have to use the same form for all jobs you work for. You might need the same form if you have several jobs that would require the same income tax form such as a business professional or teacher. Some employers allow employees to file their paychecks electronically on a quarterly basis. If you need to use the same form for all your jobs, you usually use the same W-7 and W-2. However, you might need to use one form for an employee and another if an independent contractor is required to file Form W-8. You cannot just use the same form for all jobs that you hold. You may need to file all your wages by this deadline for any job that you hold. Your best bet is to have the appropriate forms in a file cabinet near your computer, so you don't have to use these forms more than twice in a month.
How many people fill out Form W-8eci each year?
We estimate that the total number of W-8ECI's filed with the IRS on behalf of employees is 20 in 1996, 26.0 billion in 2016, and 40.5 billion in 2025. Who files Form W-8ECI? About 60 million people file Form W-8ECI each year on behalf of their employers. What is a Form W-8ECI? The Form W-8ECI is a questionnaire used to identify the foreign status of any company that has foreign business activity. For more details about this form, see the information on The Form W-8ECI explains the purpose of this form. You also can view the “Form W-8ECI Frequently Asked Questions” or see a video describing the form. Where Is Form W-8ECIs filed? We file Form W-8ECI on behalf of certain U.S. taxpayers, including, for example: The foreign parent of an eligible small business, for the purpose of reporting U.S. employment income; the primary U.S. branch and an intermediate U.S. branch of a U.S. non-resident alien individual (for the purpose of reporting non-U.S. employment income); and, the U.S. branch of a U.S. foreign entity that is owned by foreign affiliates of U.S. taxpayers. What information is obtained through Form W-8ECI? The information obtained by the Form W-8ECI contains the following information: Company filing name. Tax year of filing. Name of the foreign parent company. Name of the domestic branch and its principal place of business. Names, addresses and TIN's of U.S. employees. Names, addresses and TIN's of U.S. employees. Number of U.S. employees (employee-independent contractors). Where are the Forms W-8ECI filed? Form W-8ECI is filed with the IRS on behalf of the foreign parent company. Form W-8ECI is filed on paper or electronically. Is each form required? Each Form W-8ECI is required unless the Form W-8ECI is filed as an amended tax return, an additional return or an additional information return.
Is there a due date for Form W-8eci?
Form W-8eci must be filed with the IRS no later than 90 days after a taxpayer's last day of activity before the end of the 3-month period ending on the beginning of the tax year. This will happen if the taxpayer uses Form W-8eci when the taxpayer's activity begins during the 3-month period ending on the beginning of the tax year. If the taxpayer filed Form W-8eci with their Form 1040X, this deadline falls on the 90th day after the close of the 3-month period ending on the beginning of the tax year. For more information, see Form W-8eci and Notice 2017-18, Tax with Respect to Foreign Distributions, and Notice 2017-24, Termination of Foreign Account Tax Preferences. What are the tax consequences if the taxpayer does not file Form W-8eci? If the taxpayer does not file a Form W-8eci by the deadline, you can expect the following consequences: If the taxpayer uses Form W-8eci, you will not be able to withhold tax on an FICA tax rebate because the amount of tax for which they were eligible is not included in the total amount of income subject to tax on Form 1040, Line 14. Form W-8eci indicates that an income tax return or a return for the 2017 tax year, or a tax-free rollover would have been required for the recipient to claim the refund. If you do not withhold tax on the amount of income tax that qualifies as a W-8ECI, the withholding rate for the tax year is generally 27.64%. If you issue Form 8809 or Form 8810 to the recipient, you are not required to withhold any tax (including foreign tax) on this amount. The tax may be paid by the individual who received the Form 8809 or Form 8810. If you use Form 8809 or Form 8810 to withhold tax on a W-8ECI, you generally must attach Form 1040X or Form 1040NR (or Form 1040NR-EZ) to the return for the year or report the full amount of withholding tax on Form 1040 or Form 1040A.
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